Enrolments & Bookings

The Centre uses an online system for all enrolments, re-enrolments and bookings. The system is accessed through a button on our home page.

Parents are given a parent login/password for this purpose. Your password should be kept confidential and not provided to other parties (including those who may pick up your child from time to time).

Re-enrolment takes place in early Term 4 of each year, at which time existing families will be given priority (for a fixed time period), after which enrolment is open to new families (i.e. kindergarten families commencing at the School the following year). Parents will be notified of enrolment dates by email and through our newsletter.

Enrolments can only be confirmed, and your child can only attend the Centre, once all required documentation is completed/provided.   All enrolments are subject to availability of places.

If your child has special needs, please contact the Centre to discuss your child’s requirements, our ability to provide the required level of care, and the availability of places, before completing the enrolment process.

Please note that the Centre must be informed of any court orders relating to the custody of the child. The Centre Director must sight and keep a copy of any such order affecting custody of children in the Centre’s care.

Enrolment is a 2 part process. Part 1 differs depending on whether you are enrolling for the first time, or re-enrolling.

 

Part 1: First Time Enrolment

  1. Read through the 2020 Family Handbook
  2. Contact the centre to obtain an Enrolment Password.
  3. Access to our online enrolment system is via the button on our home page which will direct you to the Truscott Street OOSH Webserver
  4. Enter the Enrolment password in the ‘New User-Register here’ section. Click “submit”.
  5. Complete the new user registration page and click “Save”
  6. You will receive an email containing your username (parent code) and password – you will need to sue these details to log in.
  7. Setup your secret questions- you must complete at least one in order to continue.
  8. Click on “User Menu” and select “Change Password”. The password you enter will be required to sign your child in and out at the centre. Once you have updated your password, please click “Save”
  9. Click on “Parents Menu”
  10. Click on “Enrolment for 2020”

Follow the enrolment instructions, using the arrows. You will need to enter details for you and your child as requested by the system – all fields need to be filled out, otherwise your enrolment cannot be processed. Please upload any applicable Allergy, Anaphylaxis or Asthma action plan forms, court orders and/or ACIR immunisation records) as part of the enrolment process.

  1. You will be able to nominate 2020 Permanent bookings. (Bookings will be displayed as TBC)
  2. Continue through the process, clicking the “Finalise” button on the final page.

You will then receive 2 emails from Becklyn:

  • your completed enrolment form, for your records
  • your 2020 membership fee invoice.

 Note – The enrolment process is NOT completed at this point. You also need to complete the steps set out below.

Part 1: Existing Family Re-Enrolment

 You will be notified via email once re-enrolment is open.

  1.  Read through the 2020 Family Handbook
  2. Access our online enrolment system through the button on our home page. This will direct you to the Truscott Street OOSH Webserver.
  3. Using your existing login ID and password. Follow the instructions below to re-enrol for 2020 electronically (please see the re-enrolment tutorial video below for a walk through of the process).
  4. You may be prompted to setup your secret questions if you are yet to do so- you must complete at least one in order to continue.
  5. Click on “Parents Menu”
  6. Click on “Enrolment for 2020”

Follow the instructions, using the arrows to navigate through the screens. If you have more than one child at the Centre, ensure you complete the process for each child – select one child, click edit to change their details and save, then select the second child click edit and go through the process again. Note: any applicable Allergy, Anaphylaxis or Asthma action plan forms, court orders and/or ACIR immunisation records) required as part of the enrolment process will need to be uploaded to the webserver as part of editing/adding a child’s details.

  1. To enrol a new sibling, click on the “Add Child” button in the Child Details section and complete all relevant information.
  2. You will be able to nominate 2020 Permanent bookings. (Bookings will be displayed TBC)
  3. Continue through the process, clicking the “Finalise” button on the final page

You will then receive 2 emails from Becklyn:

  • your completed enrolment form, for your records
  • your 2020 membership fee invoice.

 Note – your enrolment process is NOT completed at this point. You also need to complete the steps set out below.

 

Part 2: All Enrolments

  1. Obtain an immunisation schedule for each new child you are enrolling, or for any of your children whose immunisation details have changed. Your child’s immunisation schedule can be obtained online through Medicare, which maintains the Australian Childhood Immunisation Register.  If your child’s immunisation is not up to date, you will need to complete further documentation – in this instance you should speak to staff at the Centre.
  2. The $30 Membership Fee will be added to your account and Direct Debited.
  3. Ensure your current fees are paid up-to-date.
  4. Once all documentation is received and your online enrolment has been processed, the Centre Director will be able to approve your enrolment. You will receive an email confirmation once this has been done.

 NB: Booking Confirmations are sent separately to the Enrolment Confirmation.  Having a confirmed enrolment DOES NOT mean you have secured permanent bookings.  Please keep an eye on your emails for your Booking Confirmation. We anticipate sending these Booking Confirmations towards the end of Term 4.